November 18, 2021

5 Benefits Of An On-premises Hotel PMS

Choosing the right property management system for your hotel is undoubtedly one of the toughest decisions to make, as a PMS is the heart of your property, it ensures full running and management of your property. This decision is not exactly made easy when there are two types of software that are equally effective in the smooth running of your hotel. The two software are;

In this blog post, we would be discussing exclusively the on-premises PMS, and how your hotel can greatly benefit from it. If you want to know more about the benefits of cloud-based hotel management software you can check out our other post on it. Let’s begin with what a PMS is before diving into on-premises PMS

What is a PMS?

A property management system(PMS) is software that provides a set of solutions that hoteliers use to manage all aspects of their hotel business operations.  It serves as the center of hotel operations and ensures the seamless flow of inter-departmental information, this helps hotel staff to better coordinate the operational functions across all the departments. This enables hoteliers to deliver amazing guest experiences. PMS comprises of different modules and features designed to manage all the daily hotel operations such as;

  • Reservation
  • Front and back-office operations
  • Housekeeping
  • Maintenance
  • Billing
  • Analytics
  • Reporting
  • Rate Management
  • Revenue Management

Property Management Systems are generally suitable for the management of various property types like; Hotels, Aparthotel, Serviced Apartments, Guesthouses, resorts, hostels and motels.


Types of Hotel PMS

Cloud-Based PMS: This hotel PMS offers you real-time access to the software at anytime, in any part of the world, all it requires is internet service. It is an innovative, easy, and cost-effective way to manage all your hotel operations.

On-Premises PMS:  This runs as an app on your computer, it provides you with a simple set of solutions to effectively manage your hotel, data is stored on a remote server in your property, it requires no internet to access it.

Now that you fully understand what a PMS is, its features, and types we can now dive into the main topic which is the benefits of on-premises software.

Benefits of on Premises Software

  • Offline Availability: Once the technological requirements have been met and the PMS has been successfully installed in your property, you won’t require any internet connection to access the software. This is very useful in remote areas with low or no internet connectivity.
  • Improves Efficiency and Promotes Staff Productivity: The On-Premises PMS provides you with a rich set of features and functionality to help you boost efficiency in your hospitality business. It allows staff to be more efficient and fast when attending to guests and cutting out excessive paperwork.
  • Full System Control: On-Premises system gives hoteliers total control of data and the system, all system configurations, networks, updates and changes are yours to decide or make. 
  • Multiple Integrations: On-Premises PMS allows for various integrations such as accounting software, POS system, and other 3rd party software. It is flexible in its capabilities to allow for a large number of integrations.
  • Accessibility: Once you are on-site you can have access to the application, you can set up you can set up your on-premises PMS to be accessed from an off-site workstation or device.
  • Cut Costs: Compared to cloud-based service where you make a monthly or yearly payment depending on your plan you only make a one-time payment for the software which may be quite expensive in the beginning, but it more than makes up for the expense in the long run.

Horeca Cloud On-Premises Hotel Management System presents you with all these benefits coupled with an amazing set of features to effectively run your hotel. Make that choice today and onboard with us.